| AI Summit West
February 13 - 14 2024
Santa Clara Marriott
Sponsor Portal
This portal is designed to be a one-stop shop for everything you need in relation to the event, including:
- Contact Information for Re:Work Staff
- Venue and Accommodation Information
- Event Checklist
- Exhibition Details & Delivery Instructions (if applicable to your sponsorship)
- Details on How to Register your Onsite Team
- Marketing Details
As always, if you have any questions at all please reach out to the team:
| OPERATIONS Lauren Hughes lauren.hughes@coriniumgroup.com |
MARKETING Austin Spintman austin.spintman@coriniumgroup.com |
| PRODUCTION/CONTENT Krista Vazquez krista.vazquez@coriniumgroup.com |
SALES Brendan Callahan brendan.callahan@coriniumgroup.com |
Venue & Accommodation Information
Venue
Santa Clara Marriott
| TRAVEL TO SANTA CLARA Airports: San Francisco International Oakland International San Jose International Train: Redwood Valley Railway Niles Canyon Railway |
TRAVEL IN SANTA CLARA Metro: Bay Area Rapid Transit (BART) Car: SF Black Car Taxi: Airport Taxi Cab Rideshare app: Uber Find your best route and mode of transport with Citimapper |
Accommodation
We have a courtesy hotel room block at the Santa Clara Marriott. Please use this link to book your room(s). Accommodation in Santa Clara can be limited so we highly recommend you book your staff bedrooms ASAP to avoid disappointment. The deadline to book your hotel room at the discounted rate is Wednesday 31st January.
Event Checklist
| ITEM | ACTION REQUIRED | DEADLINE |
| Logo & Profile for website/marketing/signage | Please e-mail a JPEG and EPS version of your logo along with a 150 word profile to Austin |
ASAP (if not already supplied) |
| Accommodation Bookings | We have a courtesy hotel room block at the Santa Clara Marriott. Please use this link to book your room(s). Accommodation in Santa Clara can be limited so we highly recommend you book your staff bedrooms ASAP to avoid disappointment. | 31st January |
| Additional Sponsored Items | Please review our additional branding opportunities for the event here and let us know if you would like to order anything from the list by January 30th. | 30th January |
| Onsite Team Registrations | Register your onsite team by this date. See ‘Staff Registration’ section below for further details. | 30th January |
| 2 Week Out Attendee List | We will distribute the most up to date attendee list to all sponsors. Please note, Corinium must have received full payment before the list can be released.ased. | 30th January |
| 30-Second Advert (only applicable if in your sponsorship contract) | Please provide us a copy of your 30-Second Advert by this date/ | 2nd February |
| Seat Drop Slot Confirmation (only applicable if in your sponsorship contract) | We will confirm when your seat-drop will take place during the event. Please bring 100 copies with you to the event or have them shipped to arrive in time. | 2nd February |
| AV Orders | If needed, you can order AV for your stand, such as a monitor, via Encore. A booking link will be made available to you shortly. | 2nd February |
| Final Attendee List | The final attendee list will be send to you by this date. | 19th February |
Exhibition Details
YOUR EXHIBITION PACKAGE:
As per your Sponsorship Agreement, Re:Work will provide you with the following:
- 8ft x 10ft Floor Space
- 1 x table (6ft. with generic charcoal colored table cloth)
- Access to Wi-Fi
- 2 x chairs
Anything you do must stay within the allotted space and not exceed 2 meters in height.
If you have decided to have a custom stand built and/or are using an external provider for any part of your stand, please let us know the details of the installation, supplier, etc.
There is limited onsite storage available for packing materials, boxes, etc. It is suggested that exhibitors keep packing materials to a minimum.
Important Note: Every piece of electrical equipment that is brought on-site must be PAT tested
EXHIBITION SET-UP/ BREAKDOWN TIMES:
Set-up: The exhibition area, Hall of Cities, will be open from 6:00 pm until 8:00 pm on 12 February for set up. We request that you are completely set up for attendee registration at 8:30 am on 13 February.
Break-down: Exhibitors can breakdown their stand from 1:30 pm on 14 February and need to vacate the space by 4:00 pm.
Please note, exhibitors are responsible for setting up and breaking down their own booth.
AV SUPPLIER
Encore has partnered with Re:Work to provide AV & Power.
Please use the following link to book your AV and power by January 30: Encore EventNow | Product Catalog (encoreglobal.com)
ENVIRONMENTALLY FRIENDLY EVENTS
Re:Work are working hard to ensure that our events are as environmentally friendly as possible. We are aiming to reduce overall waste onsite at events over the coming years and will be working closely with the venues to do our part for the environment and we ask that our sponsors do the same.
Please consider your stand set up and items and merchandise onsite at event and where possible opt for the more environmentally friendly option i.e., re-use banners/signage, opt for non-plastic giveaways etc.
SECURITY
The venue will maintain 24-hour security throughout the duration of the event. While every reasonable precaution is taken, Corinium and the venue accept no responsibility for any loss or damage that may occur to exhibitors property. We highly advise that exhibitors take anything of value with them when they leave their stand for the night.
Delivery Instructions
Links for information to view and download
Below you can download the delivery label and any other relevant delivery and/or venue details
Please ensure you make your own arrangements to courier your materials to and from the venue using the UPS Store Instructions. We strongly suggested that you check on the delivery of your materials BEFORE you arrive at the venue.
Please courier materials to arrive from 7th February.
Any items you ship to send should be clearly labelled. Please use the shipping label on the link above.
LABELS MUST BE ATTACHED TO ALL ITEMS YOU ARE SENDING TO THE VENUE FOR YOUR EXHIBITION STAND (BANNERS, BOXES, ETC)
Please be aware that deliveries that are not clearly labelled have a high chance of going missing.
Please note: It is the sponsor's responsibility to organise the collection of goods post- event and return shipping.
If you are leaving boxes, banners, etc. for courier collection after the event, please ensure that all items are clearly labelled and that a Re:Work team member or venue staff has been informed.
Staff & Registration Details
In your sponsorship contract you will have been allocated a specific number of onsite passes for the event. Please remember these should be used by individuals within your organisation with specific industry knowledge relevant to the event.
You will need to register your team passes prior to the event and by 30th January to ensure that your team's badges are available for collection at the event registration.
In order to register your passes, please see the registration buttons above and enter the details requested.
EVENT TIMINGS
February 13
February 14
The break times of the conference will be the peak traffic times for the exhibition area. Please refer to this link for the current program (Note – timings and schedule may change at any time). A final program will be sent out to you prior to the conference.
Marketing Details
If applicable, please forward the relevant contact details for PR and Marketing support within your organisation so we can discuss ways to promote your participation at the event. Alternatively, please forward them these details:
Austin Spintman
Marketing Manager
austin.spintman@coriniumgroup.com
WISH LIST: Please submit up to 50 individuals or organisations that you would like to see in attendance at the event, and we will endeavour to get as many of those requested onsite. Deadline to submit your wishlist is 4 weeks prior to the event to ensure we have enough lead time.